Greene County ARES  

B.A.R.C.  MOU

Posted 10/19/02

MEMORANDUM OF UNDERSTANDING
BETWEEN
THE GREENE COUNTY
AMATEUR RADIO EMERGENCY SERVICE
(GCARES)
AND
THE BELLBROOK AMATEUR RADIO CLUB
(BARC)

1. INTRODUCTION

A. A primary responsibility of the Amateur Radio Service, as established by Part 97 of the Federal Communication Commission's regulations (47CFR), is the performance of public service communications for the general public, particularly in times of emergency when normal communication systems may be disrupted or inadequate.

B. Using frequencies allocated to the Amateur Radio Service, amateur radio operators have been in the forefront providing auxiliary communication services directly to and for the general public through government agencies and disaster relief organizations. To that end, in 1935, the ARRL, the national association for AMATEUR RADIO, organized the Amateur Radio Emergency Corps, now called the Amateur Radio Emergency Service.

C. The Amateur Radio Emergency Service (ARES) is a nationwide field organization sponsored by ARRL and is managed by respective Emergency Coordinators at the state, district and county level. It is at the county level where most of the emergency preparedness planning, organizing and training is accomplished, because this is the level at which most emergencies occur and the level at which ARES leaders have direct contact with ARES members, with amateur radio clubs and groups, and with officials of the served agencies. 

D. The Greene County Amateur Radio Emergency Service (GCARES) is comprised of licensed amateurs who reside and/or work within Greene County and who have voluntarily registered their equipment and skills and have expressed a desire to organize, train and be prepared to provide auxiliary communication services for public service agencies and other relief organizations when disaster strikes or whenever called upon.

E. The Bellbrook Amateur Radio Club (BARC) is a Greene County amateur radio club founded by 20 Charter Members on July 4, 1976, the historic 200th birthday of the United States of America. BARC evolved from two simultaneously occurring activities -- the development of an amateur radio communications group for the Bellbrook-Sugarcreek Disaster Plan which was established following the 1974 Xenia Tornado and the generation of new hams attending amateur radio classes being conducted at Bellbrook High School by BARC's founding members.

It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism, and individual operating efficiency, to promote public service and disaster communications, and to so conduct Club programs and activities as to advance the general interest and welfare of Amateur Radio in the Bellbrook-Sugarcreek Township community. (from BARC's Constitution & By-Laws, 7-4-76)

2. PURPOSE

The purpose of this document is to strengthen the cooperative relationship between the Greene County Amateur Radio Emergency Service [GCARES] and the Bellbrook Amateur Radio Club [BARC] and to establish an understanding within which GCARES and BARC will provide and coordinate Amateur Radio communication networks, equipment and volunteer personnel to support disaster relief operations within Greene County Ohio.

3. RECOGNITIONS

A. The Greene County Amateur Radio Emergency Service recognizes the Bellbrook Amateur Radio Club as an autonomous Greene County amateur radio club which owns, operates and maintains repeater facilities; owns, operates and maintains amateur radio stations located within the Bellbrook Emergency Operation Center and the Sugarcreek Township Emergency Operations Center; has installed 2m and/or dual band antennas at the City of Bellbrook and Sugarcreek Township facilities; has established an Emergency Operation Plan for inclusion in the GCARES EOP; conducts public service, educational and other club activities; and is the primary amateur radio Serving Group for the City of Bellbrook and Sugarcreek Township.

B. The Bellbrook Amateur Radio Club recognizes the Greene County Amateur Radio Emergency Service as the local extension of the ARRL Field Organization for planning and coordinating overall countywide emergency preparedness and operations in Greene County, which comprises members of the Greene County amateur radio clubs and groups; has developed a comprehensive Emergency Operations Plan with policies & procedures for supporting Greene County public safety agencies, the American Red Cross Greene County Service Center and other Greene County agencies and disaster relief organizations; and is actively associated with the Miami Valley Emergency Management Authority and the National Weather Service Skywarn Program.

C. Both GCARES and BARC acknowledge and respect the fact that other Greene County amateur radio clubs and groups also have established primary Serving Group relationships with other Greene County townships and communities including, to date, the City of Beavercreek and Beavercreek Township, the City of Fairborn and Bath Township, Wright Patterson Air Force Base, and the City of Xenia and Greene County government. 

4. METHOD OF COOPERATION

In order that the amateur radio emergency communications personnel, facilities and procedures of Greene County may be coordinated and utilized to the fullest advantage for supporting disaster relief operations in Greene County, the Greene County Amateur Radio Emergency Service and the Bellbrook Amateur Radio Club have agreed to the following:

A. BARC will assign a representative to participate in GCARES Planning Committee meetings for the planning of coordinated amateur radio auxiliary communication services for all of Greene County, including personnel, facilities and operational policies and procedures. This representative will be the primary BARC contact person for GCARES.

B. The BARC representative will be responsible for representing BARC's views and position on GCARES proposals and other matters, and for reporting GCARES proposals and actions back to BARC. BARC will have the right to review, approve, reject or propose modifications to any agreements made by its representative which impact BARC. GCARES will provide BARC with a current copy of its Emergency Operations Plan each time it is updated.

C. BARC will respond as the primary amateur radio Serving Group for the City of Bellbrook and for Sugarcreek Township when called upon by the respective Served Agencies or in conjunction with a GCARES emergency or training operation. BARC will designate a core group qualified to operate as Net Control Stations and capable of responding to and activating the City of Bellbrook EOC and/or the Sugarcreek Township EOC.

D. BARC approves the inclusion of its repeaters in the GCARES Frequency Plan. The BARC 147.045 repeater will be designated a Tactical Net frequency for the Bellbrook-Sugarcreek area and a Greene County back-up Tactical or Resource Net frequency in an emergency. BARC will strive to maintain its repeaters and back-up emergency power sources in good condition in order to assure their readiness in the event of a disaster or other emergency situation.

E. GCARES and BARC will cooperate to select and train designated Net Control Stations who will be capable of functioning as Net Control Station or Liaison Station for weather nets, Greene County Traffic & Information Nets and emergency/training nets.

F. BARC approves the use of its repeaters by GCARES for training or other related activities whenever the repeaters are not being used or scheduled for an activity by BARC or other group. GCARES will schedule and coordinate its use of BARC repeaters in advance with the BARC representative to the GCARES Planning Committee.

G. GCARES, as a group, will participate in amateur radio emergency communications support in other counties only when called upon in accordance with the mutual aid policies and procedures established by the Ohio Section and the West Central Ohio District of the Amateur Radio Emergency Service. BARC members and other Greene County amateurs are free to assist in other counties on an individual basis.

5. TERM OF AGREEMENT

This agreement is effective as of the date indicated below, and shall remain in effect unless terminated by written notification from either party to the other; or, until replaced by an updated version mutually agreed to by both parties.


12-20-01 
Date of Agreement

BELLBROOK AMATEUR RADIO CLUB
     
Harry Noble 
Harry Noble, N8CYS, President


GREENE COUNTY AMATEUR RADIO EMERGENCY SERVICE
     
H. Fred Stone 
H. Fred Stone, W8LLY, Emergency Coordinator

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