Greene County ARES  

U.V.A.R.C  MOU

Posted 10/19/02

MEMORANDUM OF UNDERSTANDING
BETWEEN
THE GREENE COUNTY
AMATEUR RADIO EMERGENCY SERVICE
AND
THE UPPER VALLEY AMATEUR RADIO CLUB

1. INTRODUCTION

A. A primary responsibility of the Amateur Radio Service, as established by Part 97 of the Federal Communication Commission's regulations (47CFR), is the performance of public service communications for the general public, particularly in times of emergency when normal communication systems may be disrupted or inadequate.

B. Using frequencies allocated to the Amateur Radio Service, amateur radio operators have been in the forefront providing auxiliary communication services directly to and for the general public through government agencies and disaster relief organizations. To that end, in 1935, the American Radio Relay League (ARRL), the national association for amateur radio, organized the Amateur Radio Emergency Corps, now called the Amateur Radio Emergency Service (ARES).

C. ARES is a nationwide field organization sponsored by the ARRL and is managed by respective Emergency Coordinators at the state, district and county level. It is at the county level where most of the emergency preparedness planning, organizing and training is accomplished, because this is the level at which most emergencies occur and the level at which ARES leaders have direct contact with ARES members, with amateur radio clubs and groups, and with officials of the served agencies.

D. The Greene County Amateur Radio Emergency Service (GCARES) is comprised of licensed amateurs who reside and/or work within Greene County and who have voluntarily registered their equipment and skills and have expressed a desire to organize, train and be prepared to provide auxiliary communication services for public service agencies and other relief organizations when disaster strikes or whenever called upon.

E. The Upper Valley Amateur Radio Club (UVARC) is a Greene County amateur radio club founded by six Charter Members on or about June of 1976. The club is included in the Emergency Operation Plan (EOP) for the City of Fairborn to provide "other" communications at the time of other than a normal emergency. The club has been active in the ARRL Field Day events, the Fairborn Fourth of July Parade, and in recent years the Fairborn Annual Sweet Corn Festival. Also in the past, radio classes were offered through the Fairborn High School night school program and conducted by volunteers from the club. The club also supports a program called Adopt-A-Ham where a teacher who holds an Amateur Radio License brings a radio into the classroom for student participation in nets held throughout the week. 


2. PURPOSE

The purpose of this document is to strengthen the cooperative relationship between GCARES and UVARC and to establish an understanding within both identities that will provide and coordinate Amateur Radio communication networks, equipment and volunteer personnel to support disaster relief operations within Greene County Ohio.

3. RECOGNITIONS

A. GCARES recognizes UVARC as an autonomous Greene County amateur radio club which owns, operates and maintains repeater facilities; owns, operates and maintains amateur radio stations located within the City of Fairborn Emergency Operation Center; has installed 2m and/or dual band antennas at other City of Fairborn facilities; has developed an EOP for inclusion in the GCARES EOP; conducts public service, educational and other club activities; and is the primary Serving Group for the City of Fairborn and Bath Township.

B. UVARC recognizes GCARES as the local extension of the ARRL Field Organization for planning and coordinating overall countywide Amateur Radio emergency preparedness and operations in Greene County, which comprises members of the Greene County amateur radio clubs and groups; has developed a comprehensive EOP with policies & procedures for supporting Greene County public safety agencies, the American Red Cross Greene County Service Center and other Greene County agencies and disaster relief organizations; and is actively associated with the Miami Valley Emergency Management Authority and the National Weather Service Skywarn Program.

C. Both GCARES and UVARC acknowledge and respect the fact that other Greene County amateur radio clubs and groups also have established primary Serving Group relationships with other Greene County townships and communities including, to date, the City of Beavercreek and Beavercreek Township, the City of Bellbrook and Sugarcreek Township, Wright Patterson Air Force Base, and the City of Xenia and Greene County government. 

4. METHOD OF COOPERATION

In order that the amateur radio emergency communications personnel, facilities and procedures of Greene County may be coordinated and utilized to the fullest advantage for supporting disaster relief operations in Greene County, UVARC and GCARES have agreed to the following:

A. UVARC will assign a representative to participate in GCARES Planning Committee meetings for the planning of coordinated amateur radio auxiliary communication services for all of Greene County, including personnel, facilities and operational policies and procedures. This representative will be the primary UVARC contact person for GCARES.

B. The UVARC representative will be responsible for representing UVARC's views and position on GCARES proposals and other matters, and for reporting GCARES proposals and actions back to UVARC. UVARC will have the right to review, approve, reject or propose modifications to any agreements made by its representative that impact UVARC. GCARES will provide UVARC with a current copy of its EOP each time it is updated.

C. UVARC will respond as the primary Serving Group for the City of Fairborn and Bath Township when called upon by the respective Served Agencies or in conjunction with a GCARES emergency or training operation. UVARC will designate a core group qualified to operate as Net Control Stations and capable of responding to and activating the City of Fairborn EOC and/or other Fairborn/Bath Township facilities.

D. UVARC approves the inclusion of its repeaters in the GCARES Frequency Plan. The UVARC 145.410 repeater will be designated a Tactical Net frequency for the Fairborn-Bath Township area and a Greene County back-up Tactical or Resource Net frequency in a countywide or other local area emergency. UVARC will strive to maintain its repeaters and back-up emergency power sources in good condition in order to assure their readiness in the event of a disaster or other emergency situation.

E. GCARES and UVARC will cooperate to select and train designated Net Control Stations who will be capable of functioning as Net Control Station or Liaison Station for weather nets, Greene County Traffic & Information Nets and emergency/training nets.

F. UVARC approves the use of its repeaters by GCARES for training or other related activities whenever the repeaters are not being used or scheduled for an activity by UVARC or other group. GCARES will schedule and coordinate its use of UVARC repeaters in advance with the UVARC representative to the GCARES Planning Committee.

G. GCARES, as a group, will participate in amateur radio emergency communications support in other counties only when called upon in accordance with the mutual aid policies and procedures established by the Ohio Section and the West Central Ohio District of ARES. UVARC members and other Greene County amateurs are free to assist in other counties on an individual basis.

5. TERM OF AGREEMENT

This Memorandum of Understanding is effective as of the date indicated below, and shall remain in effect until terminated by written notification from either party to the other; or, until replaced by an updated version mutually agreed to by both parties.

4/20/02 
Date of Agreement



UPPER VALLEY AMATEUR RADIO CLUB
             
Earl Sharp 
Earl Sharp, WE8M, President



GREENE COUNTY AMATEUR RADIO EMERGENCY SERVICE
         
  H. Fred Stone 
H. Fred Stone, W8LLY, Emergency Coordinator

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